User Guide for Web-interactive Databases

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Click the link below will bring a separate browser window with a list of the data tables available. Click whichever data table you would to use. Reading the short user guide to the right will help you know what to do next.

List of Available Web-interactive Databases

UCR Herbarium

A Botany Ph.D. student

Data Entry


Welcome to the User Guide to Web-interactive Databases

Notes important to remember:

Log Out when you are done. Whether you enter a database as a guest or as an username user, logging out is important. Logging out when you are done frees the user slot for another person. If you are not actively using the database, the system waits fifteen minutes before automatically logging you out. Meanwhile someone may be unable to enter because of your disregard. Reading the guide below will instruct you on how to log out.

Use only the buttons on the pages themselves to move between screens and to do searches, sorts and other tasks. Avoid hitting your browser's back or forward buttons to return to previous views or to abort an operation. Doing so may cause a problerms with the functioning of the database web server.

The web database server is compatible only with current versions of Apple Safari, Google Chrome or Microsoft Internet Explorer, the web browsers Filemaker has decided to support (sorry, FireFox lovers as well as aficionados of other browsers).

Database User Guide

The web-interactive databases use Filemaker’s Web Direct user interface consisting of a graphic-icon tools panel (shown below on this webpage) which appears right below the browser’s tabs panel. This tools panel will be present above any of the various layouts you can access through clicking on various action buttons you will find on a particular layout.

This interface explanation extends beyond this particular webpage through clicking some of the icons listed below the illustration of the tools panel itself on this webpage, specifically the folder, the circle, sort and the magnifier icons. When in those explanatory layouts, you can return here by clicking the tool bar icon illustration which will also appear on those webpages.

The Folder icon on the left end of the tools panel gives access to the main action menu, including ‘File,’ ‘Edit,’ ‘View,’ ‘Layout,’ ‘Insert,’ ‘Records,’ ‘Scripts,’ and ‘Help’ as well as the ‘Log Out’ action option. This icon leads to a further explanation of available actions through the icon.
The ‘pointers’ let you move back and forward through the records of the database or the ‘found set’ (the records found as the result of a search).
The number field allows you to enter the sequence number of a record within the found set or all the records and then, by hitting ‘return’ to go to that record.
This circle illustrates graphically the proportion of the total number of records that the current ‘found set’ represents (the records found as the result of a search). As indicated by the little upside-down triangle, clicking it leads to a related action menu on the current ‘found set’.
The ‘+’ sign allows you to add records while the ‘-’ sign allows you to erase records if you have permission. As a guest, you will find these icons deactivated.
The rising bars allow you to sort the records based on any of the fields in the database. Clicking it leads to a related action menu allowing you to enter sorting criteria.
The eyeglass (or magnifier) starts search mode, allowing you to enter the search criteria in the various layouts containing data fields and configuring a search (restricting the records to those containing all the criteria (’and’ criteria) or expanding the records to include those containing at least one of the criteria (’or’ criteria) or omitting records that contain the ‘omit’ criteria from the ‘found set.’ Clicking this icon leads to a related action menu related to searches.
Quick Find will find all records containing the entered search term in any field in the current layout.


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